PK Sound · Internal

ONE SIGNATURE,
THIRTY-FIVE INBOXES

Pick your name, check the lines below it, and copy. Paste once into Outlook and you are done — Microsoft 365 roams it to your other Outlook clients on its own.

Your details

Reformatted for you — country code and digits, spaces only. Type them however you like. A line you leave blank does not appear at all.

Filled in from the first name + last initial pattern. Correct it if yours differs.

Preview

Thanks — I'll get that over to you before Friday.

Copies as formatted HTML, ready to paste straight into the signature box.

Paste it into Outlook

Outlook on the web

Also the new Outlook for Windows

  1. Open Settings (the gear, top right) → Mail → Compose and reply.
  2. Under Email signature, choose + New signature and name it PK.
  3. Click into the box and paste with Ctrl+V / ⌘+V.
  4. Set it for both New messages and Replies/forwards.
  5. Save. It roams to your other Outlook clients.

Outlook for Windows

Classic desktop app

  1. File → Options → Mail → Signatures…
  2. New, name it PK, then OK.
  3. Click into the edit box and paste with Ctrl+V.
  4. On the right, set New messages and Replies/forwards to PK.
  5. OK to close.

Outlook for Mac

Desktop app

  1. Outlook → Settings → Signatures.
  2. Press + and name it PK.
  3. Paste with ⌘+V, then close the editor.
  4. Under Choose default signature, pick PK for new messages and replies.

Three things to expect

It sets no background, on purpose. That is what lets a dark-mode client lift your details to light type by itself. A signature that paints its own white panel keeps that panel in a dark thread, which is the boxed-in look you have seen on other people's mail. Flip the preview to Dark to see it.

The mark brings its own ground. Clients invert text; they never invert images, so a bare Gun Metal brandmark would drop to about 1.2:1 and vanish in a dark thread. It sits on a white circle instead: nothing to see against white mail, a clean badge against dark. It is the one element that looks identical in both, by design rather than by luck.

It will not be Avenir for everyone. Outlook for Windows renders mail through Word, which cannot load a web font. Macs show Avenir Next, Windows falls back to Segoe UI, Arial below that. The signature holds its proportions either way.

Raw HTML — for IT, or for a signature management tool

If PK ever moves to Exclaimer or CodeTwo, this is the template to paste in: swap the personal values for the tool's merge fields — typically {{DisplayName}}, {{Title}}, {{Phone}} and {{Email}} — and it applies to every mailbox from Entra ID.